Incident Investigative Process

The following shall be the process for investigating and ruling on incidents reported by PUL members:

1. Any incident occurring at the field of play before, during or immediately after a PUL sanctioned game should be reported to a captain as soon as possible. Most minor incidents can be resolved by the captains at the field. If it has been resolved on the field, but mentioned in a Zurulu Spirit Report, a more formal process may be taken. If captains are unable to reach a resolution, any player may make a more formal incident report. Identity of all parties and witnesses to the incident must be determined at the time of reporting.

2. League Coordinators will receive and acknowledge the Incident Report within 4 days of receiving it. 
   1. Injury Reports (no fault)
      1. Directly email person who was injured
      2. Check in to see how they are doing, and ask if they need anything from the league.
   2. Incident Report Regarding Conflict
      1. Contact parties named in the incident report, to get their point of view on what happened.

If appropriate could ask what next steps they would like to see.

3. If still unclear as to what happened, or in the case of a severe incident (ie physical contact, swearing or name calling) then contact witnesses who were present, but not directly involved in the incident, to get their viewpoint.

3. In investigating incident reports, League Coordinators may also consult Zuluru spirit reports to establish past patterns of incidents and behaviours.

4. Upon reviewing the reports, the League Coordinator may make a ruling according to the Disciplinary Guidelines. The original incident report and the Coordinator’s ruling shall be filed with the PUL Operations Coordinator.

5. Should the League Coordinator be unable to make a ruling on the matter, either due to the restrictions of the Disciplinary Guidelines or for any other reason, or should the parties involved not be satisfied with the Coordinator’s ruling, the matter may be escalated to the Membership Committee for further review or appeal.

6. The Membership Committee will review all reports forwarded by the Coordinator/and or will solicit reports from the parties directly involved in the incident, the captains of the teams involved with the incident, and any relevant witnesses to the incident. The identities of all the aforementioned parties must be made available to the Membership Committee.

7. Upon reviewing the reports, the Membership Committee shall make a ruling according to the Disciplinary Guidelines. The original incident, the original League Coordinator’s ruling (if any), and the Membership Committee’s ruling shall be filed with the Operations Coordinator.

8. Should the Membership Committee be unable to make a ruling on the matter, either due to the restrictions of the Disciplinary Guidelines or for any other reason, or should the parties involved not be satisfied with the Membership Committee ruling, the matter  may be escalated to the PUL Board of Directors for further review or appeal.

9. The Board of Directors will review all reports forwarded by the Membership Committee and/or will solicit reports from the parties directly involved with the incident, the captains of the teams involved with the incident, and any relevant witnesses to the incident. The identities of all the aforementioned parties must be made available to the Board of Directors.

10. Upon reviewing the reports, the Board of Directors shall make a ruling according to the Disciplinary Guidelines. The original incident, the original League Coordinator’s ruling (if any), the Membership Committee’s ruling (if any), and the Board of Directors’ final ruling shall be filed with the Operations Coordinator.